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Job Opportunity: Archivist, Muslims in Canada Archives

Original job posting here:


Date Posted: 09/16/2022 Req ID: 27306 Faculty/Division: Faculty of Arts & Science Department: Institute of Islamic Studies Campus: St. George (Downtown Toronto) Position Number: 00050729 Description: About us: The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs. We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world. The Institute of Islamic Studies (IIS) at the University of Toronto incubates advanced research projects in the study of Islam and Muslims. A collaborative research space, the IIS brings together researchers from across disciplines, regional interests, and historical periods. Engaging research leaders, artists, public policy institutes, and community organizations, the IIS is an intellectual crossroad where people and ideas meet, develop, and transform.

Your opportunity: Reporting to the Director, IIS, the Archivist, Muslims in Canada Archives is responsible for developing policies and procedures for managing the Muslims in Canada Archives, in particular community-based cataloguing systems, records preservation and stewardship, and finding aids. A key component of this role will be the appraisal, acquisition and processing of archival materials to build and develop an archival collection for research purposes, which will include the authentication of documents and records, and researching the origins and significance of archival materials. Your responsibilities will include:

  • Implementing plans and process improvements for collections acquisition activities

  • Conceptualizing, organizing and executing program activities

  • Analyzing documents to assess and verify their authenticity

  • Interpreting and applying rules and regulations on the use of collection materials

  • Performing original descriptive cataloguing of resources and/or archival materials

  • Maintaining a digital asset management system

  • Assessing and determining the condition of archival materials

  • Directing the activities of casual staff

Essential Qualifications:

  • Masters degree in information or archival studies, or an acceptable equivalent combination of education and experience.

  • Minimum four years of recent and related experience with working in archives or related information and collections management, on or about Muslims in Canada.

  • Experience working with community-based archives, specifically with respectto communities of immigrant/refugee backgrounds.

  • Experience creating educational programming that integrates archival professional practices with community-based engagement.

  • Experience working in a cataloguing unit that uses a Library Management System (i.e. SIRSI), a library classification system (e.g. Library of Congress) and/or non-MARC metadata schemas.

  • Experience with metadata schemes (i.e. Dublin Core, MARC, RDA, RDF, MODS, VRA Core and others).

  • Experience in archives or related information management environment using a web-based archival description software such as AtoM.

  • Strong communicator with excellent oral and written communication skills.

  • Superior analytical and problem-solving abilities.

  • Professional fluency in a related language (e.g. Farsi, Arabic, Urdu, Punjabi, Bahassa, Swahili, etc.).

  • Strong interpersonal skills and client service orientation.

  • Excellent organizational and time-management skills with demonstrated ability to meet deadlines, and to manage competing, new, and changing priorities.

  • Demonstrated advanced skills with Microsoft Office Suite (e.g. Word, Excel, PowerPoint, Outlook) and digital communications platforms.

Assets (Nonessential):

  • Knowledge and experience with the IIS or the Faculty of Arts and Science.

  • Cultural competencies and familiarity with Muslim contributions to Canadian heritage.

To be successful in this role you will be:

  • Articulate

  • Diligent

  • Discerning

  • Meticulous

  • Organized

  • Team player

Closing Date: 09/29/2022, 11:59PM ET Employee Group: USW Appointment Type: Budget - Continuing Schedule: Full-Time Pay Scale Group & Hiring Zone: USW Pay Band 12 -- $71,842 with an annual step progression to a maximum of $91,875. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. Job Category: Library Services This is a 2-year term position ending in Fall 2024. Lived Experience Statement Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement The University of Toronto is strongly committed to diversity within its community and especially welcomes applications from racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas. As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see

Accessibility Statement The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission. The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities. If you require any accommodations at any point during the application and hiring process, please contact


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